You will work globally and closely with all staff particularly Regional Managers and Purchasing Leads. This is a key and demanding central role. All departmental activities flow through this position which requires processing, organization and reporting. In this role you will also provide professional administrative & coordinating support to the operational teams. There is an expectation for value-add input to improve overall back-office operating efficiencies. Some tasks include controlling the operations through standardized guidelines, checking and determining schedules, ad hoc analysis & reports, communicating, coordinating and organizing the departments. You will report directly to the Vice President Supplier Risk Management.

• Provides all office support services including filing documents, scheduling meeting, telephones and other activities directed by the Vice President
• Manages departmental logistics including distributing mail, producing and distributing
• Correspondence memos, letters, distribution lists, organizational charts, ordering office supplies etc.
• Takes minutes of meetings and posts the approved minutes
• Ensures administration, operations & organization of the department globally
• Assists with the uploading, tracking, maintaining and archiving & retrieving of completed review workfiles into databases
• Ensure compliance with set standards such as travel for staff according to departmental guidelines and the Magna Travel Policy
• Provides standard & ad hoc statistics and reports
• Adapts and is mindful to suggest practical solutions, alternatives and improvements
• Demonstrates commitment to on-going professional development by completing relevant continuing professional education activities on a regular basis
• Provides consistent regional and global support to Magna family stakeholders and suppliers, fostering good working relationships
• Assists with other various ad-hoc and cross-functional management projects as identified
• Will organize, aid, track, analyze, report and advise on the regional and global budgetary processes

• Higher education in business administration, international business, or related field and/or equivalent experience
• 5+ years' work experience in key manufacturing elements such as: quality, logistics, trade, tooling and processes
• Work experience within an international company is an asset

• Very high level of confidentiality in handling sensitive company information
• Ability to maintain a professional and courteous manner with our suppliers in a potentially adversarial environment
• Excellent knowledge of Microsoft office software including Word, Excel, PowerPoint, Outlook, also Power BI, database applications and management platforms such as GSA etc.
• Experience working with large databases with exposure to an IT professional background (e.g. CISA, CGEIT, CRISC) with knowledge of ITGCs, cyber issues & database management would be an asset
• High intercultural competence, flexibility, organizational skills and time management is necessary
• Communication skills in both verbal and written English and German is required
• Secondary language(s) such as Spanish and or Chinese is an asset
• Highly dedicated and motivated, hands-on mentality
• Proactive and open minded

For dedicated and motivated employees, we offer an interesting and diversified job within a dynamic global team together with the individual and functional development in a professional environment of a global acting business. Fair treatment and a sense of responsibility towards employees are the principle of the Magna culture. We strive to offer an inspiring and motivating work environment. We offer attractive benefits (e.g. employee profit participation program) and a salary which is in line with market conditions depending on your skills and experience.

We offer a min gross salary of 56.000 Euro for this position depending on qualification and experience.

If you are interested in this position, we are looking forward to your application!